Policy & Procedure Manual
Practical, daycare-tested policies and step-by-step guides for centre staff
Standard Operating Procedures covering daily opening/closing, emergency evacuations, medication administration, diapering, and BC regulatory standards.
Operating Procedures Manual
Practical, step-by-step standard operating procedures covering continuous active supervision, infant safe rest, active play, health & sanitation, emergency readiness, behaviour guidance, and family communication.
1. Active Supervision & Child Transitions
6 ProceduresActive Supervision, Classroom Positioning & Child Transitions
To eliminate room blind spots, prevent child elopement, support continuous educator awareness, and reduce the risk of unattended moments during classroom and outdoor transitions.
Infant & Toddler Safe Sleep Positioning & 15-Minute Monitoring Protocol
To prevent Sudden Infant Death Syndrome (SIDS), suffocation, and airway compromise during sleep.
Outdoor Play, Playground Safety & Boundary Verification
To promote healthy gross motor play while preventing playground injuries, gate breaches, or unsupervised access.
Active Play Policy (Physical Activity & Fundamental Movement)
To promote healthy physical development, cardiorespiratory health, fundamental movement competence, and lifelong physical literacy in early childhood.
Screen Use & Digital Media Policy (Zero Screen Time for Under 24m)
To protect healthy early brain development, promote active peer interactions, and comply with the BC Director of Licensing Standard of Practice on Screen Time.
Off-Site Excursions, Transportation & Water Safety Protocol
To protect children from traffic, water, separation, or travel hazards during excursions outside the licensed facility.
2. Health, Hygiene & Nutrition
3 ProceduresEnvironmental Sanitization, Diapering & Hand Hygiene
To protect children and educators from infectious pathogens through standardized surface disinfection, sanitary diaper changing routines, and compliant hand hygiene.
Communicable Disease Screening, Illness Exclusion & Health Notifications
To establish objective, health-authority aligned exclusion criteria for unwell children/staff and ensure prompt outbreak notification to regional health authorities.
Food Service, Infant Feeding & Nutrition Standards
To ensure safe food preparation, eliminate choking hazards, protect children with severe dietary allergies, and maintain full compliance with food safety and nutrition mandates.
3. Emergency Preparedness & Facility Safety
3 ProceduresFire Evacuation, Earthquake & Severe Weather Response
To protect the lives of children and staff during fires, seismic events, hazardous spills, and severe atmospheric emergencies through rehearsed evacuation and shelter-in-place actions.
Missing Child, Facility Lockdown & Critical Incident Protocol
To ensure immediate life-safety containment, search coordination, and police notification if a child is missing or if an intruder/threat approaches the facility.
Daily Facility Safety Checks, First Aid Readiness & Equipment Maintenance
To maintain a safe physical environment, verify first aid kit readiness, and reduce the risk of avoidable childhood injuries through daily environmental inspections.
4. Medication Administration & Care Plans
2 ProceduresPrescription & Non-Prescription Medication Administration
To support safe medication administration, verified dosage delivery, proper locked storage, and compliance with BC Child Care Licensing Regulation s. 53.
Anaphylaxis Management, Severe Allergies & Individual Care Plans
To protect children with life-threatening allergies from allergen exposure, recognize early anaphylactic symptoms, and administer emergency epinephrine without hesitation.
5. Behaviour Guidance & Child Protection
3 ProceduresPositive Child Guidance & Harmful Action Prohibitions
To foster a nurturing, emotionally secure environment while establishing strict prohibitions against punitive or harmful adult interventions.
Child Protection, Suspected Abuse Reporting & Legal Duty to Report
To support the safety and protection of children from physical abuse, sexual abuse, emotional harm, and neglect through immediate, unhindered statutory reporting.
Individualized Behaviour Support Plans & Challenging Behaviour Protocol
To provide structured, compassionate, multi-disciplinary intervention plans for children with intensive behavioral needs while maintaining a safe, predictable learning environment for all children.
6. Staffing Compliance & Workplace Safety
2 ProceduresStaff Qualifications, Criminal Record Checks & Ratios Maintenance
To maintain required staffing records, verify personnel safety clearances, and support continuous maintenance of mandated adult-to-child ratios.
Occupational Health, Hazard Reporting & Schedule H Reportable Incidents
To protect staff and children from occupational and environmental hazards and ensure total legal compliance with WorkSafeBC and CCLR Schedule H incident reporting.
7. Parent Communication, Pickups & Privacy
4 ProceduresSafe Arrival, Authorized Child Release & Custody Protocol
To maintain physical security during child departures, prevent unauthorized releases, and uphold legal court custody orders.
Impaired, Hostile or Unauthorized Pickup Protocol
To prevent releasing a child into an unsafe situation involving adult substance impairment, domestic endangerment, or severe emotional crisis.
Child Enrollment Records & Immunization Verification
To maintain statutory child records in accordance with licensing mandates and support immediate staff access to critical child health and emergency information.
Child & Family Privacy, Photography & PIPA Compliance
To protect family privacy, ensure responsible digital media usage, prevent unauthorized image distribution, and comply fully with BC privacy legislation.